BYLAWS OF THE
KOOTENAI COUNTY REAGAN REPUBLICANS
ARTICLE I. NAME
Section 1. Name: The name of this unincorporated Association is the KOOTENAI COUNTY REAGAN REPUBLICANS.
Section 2. Usage: The use of the name of this Association and its symbols and logos, in any advertisement, printed material, or broadcast media, shall be prohibited without the express consent of the Board of Directors.
ARTICLE II. PURPOSES
Section 1. The Reagan Republicans Creed:
We, the Kootenai County Reagan Republicans, pledge to defend the principles of a free nation, united under God, with the right to life, liberty and the pursuit of happiness. We believe in a free society, individual responsibility, limited government and a free enterprise economy. We pledge to support the Republican Party and defend those principles of governance defined by the Founding Fathers, espoused by Ronald Reagan, and enshrined in the Declaration of Independence, the Constitution and Bill of Rights of the United States of America.
Section 2. The Reagan Republicans Mission:
Our mission at the Kootenai County Reagan Republicans is to actively serve our State and Nation in the tradition of President Ronald Wilson Reagan. We believe, as Reagan did, that the Republican Party is the political party with the greatest opportunity and ability to defend our Constitution and the values that made America the greatest nation on earth. We believe only the blessings of liberty, limited government and a healthy Republic will secure our Nation’s future, prosperity, safety, and freedom.
Section 3. The Reagan Republicans Pact:
We mutually agree that in order to make a real difference for the lives of citizens of our State and our Nation, we, as an Association, will actively engage in activities with these four essential objectives, our PACT:
(A) Party Building: The Reagan Republicans are not a faction or ideological sub-set of the Republican Party. We are an Association dedicated to expanding the party and rebuilding the Reagan Coalition that created the greatest electoral landslides in American history. We will do the essential work of building the party, door to door, precinct to precinct, district to district. We will use both modern technology and old-fashioned shoe leather to create an ongoing Republican majority. (B) Activism: We plan to create a well-prepared group of Republican activists that can help our candidates at very short notice. We will counter efforts by ACORN and other outside Democrat groups by being ready and mobile to meet bussed in “community organizers” at every incursion. We will help the Republican Party to never again be caught off guard. (C) Citizenship: Through our Watchman on the Wall program we will monitor issues, candidates and office-holders with vigilance and persistence. We will act as a clearing house for information to enlighten Republican candidates as well as also keep our members informed so they can act on issues that are important to them. (D) Training: For Republicans to win elections, we must have the best trained volunteers to do the work of campaigns. We are committed to recruiting and training candidates, campaign managers, treasurers, and press coordinators. We desire to be a reliable source of highly competent campaign volunteers for Republican candidates at all levels.
ARTICLE III. LOCATIONS AND TIMES
Section 1. Meeting Times and Locations: Regular meetings of this Association shall be held in the evening on the first Thursday of each month at a lunch meeting on all other Thursdays. The Board of Directors is empowered to make changes in the meeting time, date and place. Special meetings may be called by the President or the Board of Directors.
Section 2. Meeting Etiquette: The following list of meeting guidelines will be given to each member in writing upon joining and at least once a year thereafter.
KCRR Meeting Guidelines:
(A)Please dress to honor the Association. (B)Please be punctual. (C)Please turn off and do not use mobile phones during the meeting (D)Please wait to be recognized by the President before speaking. (E)Please do not interrupt anyone even if you disagree strongly. (F)Please be brief when speaking and ensure what you say is relevant. (G)Please do not make statements during speaker’s question time. (H)Please be courteous and polite to speakers, guests and fellow members even if you disagree strongly. (I)Please refrain from speaking with other members while the speaker has the floor.
ARTICLE IV. GOVERNING BODY
Section 1. Board of Directors: The management of this Association shall be vested in a Board of Directors consisting of nine At-large Directors elected from the membership. Additionally, the President, Vice Presidents, Immediate Past President, Secretary and Treasurer of the Association shall also become voting members of the Board if they are not already At-large Directors.
Section 2. Duties of the Board of Directors:
(A) Powers: The Board shall determine the policies and activities of this Association, approve the annual budget, approve all non-budgeted expenditures, except that the President and/or the 1st Vice President may approve expenditures of $150.00 or less. The Association may not be financially obligated beyond the balance on hand in the treasury without a majority vote of the membership at a regular or special meeting of the Association. (B) Meetings: The Board of Directors shall meet at least once monthly for the purpose of reviewing, planning and directing the policies and activities of the Association. The Board may meet and vote by electronic media as called and as determined by the President. (C) Election of Officers: Following the election of the Board of Directors in January, the president shall convene a special meeting of the Board, including both the existing board and the newly-elected members. The purpose of this meeting shall be the election of a President and Vice Presidents. Officers shall be elected by the board and shall serve for one year. The newly-elected officers and directors shall begin their official duties (other than the election of officers) on February 6, following their election. (D) Quorum: One-third of the Board members shall constitute a quorum, except for hearings involving expulsion of a member, in which case two-thirds of the voting members shall constitute a quorum. (E) Special Meetings: Special meetings of the Board may be called by the President or one-third of the members of the Board members present, with at least 48 hours notice provided to all Board members. (F) Proxies: The use of proxies in actions of the board is prohibited.
Section 3. Election, Vacancy and Removal:
(A) Terms: Each year, three of the At-Large Directors positions shall be elected from the membership to serve for a term of three years. No Director shall be eligible to serve more than two consecutive three year terms. (B) Nominations: The Judicial Board shall submit a report of Board Member nominations to the Board of Directors no later than the last regular Board of Directors meeting in December. Any member may submit nominations for the Board of Directors to the Judicial Board provided that such nominations are given in writing to the Secretary no later than two weeks prior to the January Board of Directors meeting. (C) Election: Three Directors shall be elected at the first regular meeting in January. Election shall be by ballot except when the number of nominees is equal to the number of vacancies, a voice vote may be taken on each individual vacancy. The three candidates receiving the greatest number of votes for Director will be declared elected. (D) Annual Meeting: The annual meeting with installation of officers and newly elected Directors shall be held in February on or within a week of February 6, the date to be determined by a majority vote of the Board of Directors. (E) Vacancy: In the event of a vacancy in the office of President, the vacancy shall be filled by the First Vice-President. Vacancies occurring in other offices will be filled by a majority vote of the Board of Directors present, provided that notice thereof is given at a regular Association meeting prior to the Board of Directors meeting when such vacancy shall be filled. (F) Attendance: Board of Directors or Officers who miss more than two consecutive unexcused regular meetings of the Board of Directors may be removed from the Board of Directors by a two-thirds vote of the Board of Directors present at a meeting. The motion to remove a director must have been announced in advance of the meeting as a part of the agenda. (G) Removal: Members of the Board or Officers may be removed for causes other than the lack of attendance. These include, but are not limited to, nonfeasance, malfeasance, violation of Article III section 6, repudiation of the Republican Party or the principles of the Reagan Republicans. Should such charges be leveled, the rules for member expulsion detailed in these Bylaws shall govern the process.
Section 4. General Policies of the Board
(A) Endorsement Policy: This Association may endorse candidates and ballot issues in any elections with a favorable two-thirds vote of the Board of Directors present at a regularly scheduled or properly called meeting and duly nominated for endorsement by the Endorsement Board. The term “endorsing candidates” will not be interpreted to include invitations to speak or attend Association meetings or events. (B) The Endorsement Board: The Endorsement Board shall consist of the Vice President of Citizenship who will chair, the First Vice President, and Vice President of Legislative Affairs. The Endorsement Board may nominate to the Board candidates and ballot issues for endorsement along with a statement listing reasons for support. (C) Endorsement of Candidates: The President of this Association, in an official capacity, shall not permit the use of their name by any person seeking the nomination for an elective office other than those endorsed by the Board. A President who violates this rule may be removed by the Board of Directors pursuant to provision of these Bylaws (D) Candidates: For the purpose of these Bylaws and these Standing Policies and Rules, the term “candidate” will be defined only as any person that has: (1) filed with the appropriate election agency to be a candidate for public office (2) filed with a public disclosure agency reporting the receipt or expenditure of funds for a campaign for public office. (E) Endorsement of candidates: For the purpose of the Bylaws, the term “endorsement of candidates” will not be interpreted to include: (1)Voting for a candidate or voting for a candidate in the endorsement vote of (2) Being a member or officer of another organization that endorses a candidate. (3) Signing a petition to place the candidate’s name on the ballot. (4) Attending an event for a candidate. (5) Contributing money to the campaign of a candidate.
Section 5. Qualifications and Duties of Officers:
(A) Eligibility: A member must have been a member of the Kootenai County Reagan Republicans for four months or longer to be eligible to serve as a director or officer. No officer may assume the position to which they are elected, nor be installed to that position until such time as their dues are paid for the year that they are to serve as an officer. (B) President: The President serves as the chief executive officer of the Association; appoints all regular and ad-hoc committees, boards and positions except as otherwise provided in these bylaws; is an ex-officio member of all Task Forces; presides at all meetings of the Association and Board of Directors; exercises general supervision over affairs of the Association, and performs such other duties as are ordinarily incumbent upon a President. The President may appoint, with the consent of the Board, a President’s Council which may include the following officers: 1) Chaplain, to conduct the invocation at all meetings. 2) Sgt. at Arms, to enforce order and decorum at all meetings. 3) Parliamentarian, to advise the President on adherence to rules of procedure at all meetings. 4) Historian, to chronicle Reagan Republicans events and activities. 5) Greeter, to welcome speakers, members and guests to all meetings 6) Usher, to manage and distribute programs and material as well as collect donations at all meetings. (C) First Vice-President: The 1st Vice-President shall assist the President and preside over meetings of the Association or Board in the President’s absence. The 1st Vice-President shall serve on the Party Building Task Force, the Endorsement Board and arrange meeting programming and speakers. (D) Vice President of Operations: The Vice President of Club Operations shall assist the President as the acting Sgt. at Arms and Parliamentarian for all Association and Board meetings and steward of all Association property and facilities. The Vice President of Operations shall serve as the Chair of Judicial Board and on the Activism Task Force. (E) Vice President of Training and Education: The Vice-President of Training and Education shall assist the President and serve on the Training Task Force. The Vice-President of Training and Education shall facilitate new member and campaign training and maintain the Association’s library. (F) Vice President of Citizenship: The Vice President of Citizenship shall assist the President and shall serve on the Citizenship Task Force. The Vice President of Citizenship shall facilitate the Watchman on the Wall Program and chair the Endorsement Board. (G) Vice President of Membership: The Vice President of Membership shall assist the President and shall serve on the Activism Task Force. The Vice President of Membership shall serve as the registrar of members and steward of membership records. (H) Vice President of Finance: The Vice President of Finance shall assist the President and shall serve on the Party Building Task Force and the Finance Board. The Vice President of Finance shall be the chief fundraiser for the association. (I) Vice President of Public Relations: The Vice President of Public Relations shall assist the President and shall serve on the Party Building Task Force. The Vice President of Public Relations shall be the chief contact for all media for the association. (J) Vice President of Legislative Affairs: The Vice President of Legislative Affairs shall assist the President and shall serve shall serve on the Citizenship Task Force and the Endorsement Board. (K) Vice President of Information Technology: The Vice President of Information Technology shall assist the President and shall serve on the Party Building Task Force. The Vice President of Information Technology shall serve as webmaster of all of the Association’s websites and networking pages. (L) Secretary: The Secretary shall keep all records and minutes of meetings of the Association and Board of Directors, perform such other duties as may be delegated by the Board of Directors and serve on the on the Activism Task Force and the Judicial Board. (M) Treasurer: The Treasurer shall receive and disburse all funds subject to the approval of the Board of Directors for amounts over the authority of the President; shall keep a record of all receipts and disbursements; provide written financial statements at Board meetings quarterly and a written report to the membership at the annual meeting in February. The financial records shall be examined by the Finance Board annually as of the last day of February and a written report made to the Board of Directors.
Section 6. Task Forces: Four Task Forces shall be charged by the Board of Directors with execution of the four major missions of the Kootenai County Reagan Republicans. Any additional members of each task force will be recruited by Board members seated on that task force.
(A) Party Building Task Force: This Task Force shall be charged with upholding the Reagan Republican policies and ideals and encouraging active participation in the Republican Party. The task force shall consist of the First Vice President, the Vice President of Finance, Vice President of Public Relations, the Vice President of Information Technology and one additional member of KCRR. (B) Activism Task Force: This Task Force shall be charged with promoting civic activism and participation in the political and electoral process of the Association. The task force shall consist of the Vice President of Operations, the Vice President of Membership, the Secretary and one additional member of KCRR. (C) Citizenship Task Force: This Task Force shall be charged with encouraging good citizenship and actively studying and monitoring issues of public concern, investigating and evaluating public officials and candidates for public office. The task force shall consist of the Vice President of Citizenship, the Vice President of Legislative Affairs, and one additional member of KCRR. (D) Training Task Force: This Task Force shall be charged with training and educating our members and community activists in the art of politics and public service to ensure active participation in the public arena. The task force shall consist of the Vice President of Training and Education, the Treasurer, and one additional member of KCRR.
ARTICLE V. MEMBERSHIP
Section 1. Membership requirements:
(A) Eligibility: Membership is open to all Republicans. Members are not entitled to vote or hold office unless they are deemed to be in good standing. Membership in good standing is defined as current with all dues, as well as having been a member for 30 days. (B) Honorary membership: Honorary membership may be granted by the Board of Directors. (C) Special membership: Special membership categories may be approved by a two-thirds vote of the total membership of the Board of Directors provided that all requirements of Article IV Section1 (a) are met.
Section 2. Expulsion of Members:
(A) Expulsion: A member may be expelled from the Association per Article IV, Section 3 (G) by a two-thirds vote of the total membership of the Board of Directors present at a meeting convened for the sole purpose of hearing cause or causes for expulsion of such a member. (B) Grounds: Cause for expulsion may include, but is not limited to, the causes outlined in Article IV, Section 3 (G), repudiation of the Republican Party or the principles, bylaws and philosophy of this association. (C) Notification: Upon initiation of such action, and not less than two weeks prior to the meeting, the Secretary shall notify the member in question and every member of the Board of Directors as to the alleged cause or causes pertaining to a member's possible expulsion, as well as the date, time and place at which the motion for expulsion will be heard. (D) Process: At such meeting the President, or his designee, shall present the case for expulsion. The member proposed for expulsion may then present a defense. The vote on expulsion shall be by secret ballot.
Section 3. Forfeiture of membership rights: Any member, whose membership in the Association has been terminated for any reason whatsoever, shall forfeit all interest in any funds or property of the Association and all rights to the use of the Association name, emblem or other insignia.
Section 4. Member Behavior: Any member whose behavior during the meeting is deemed by Board of Directors as rude, disrespectful or in violation of meeting etiquette may be given a verbal warning and may be given a written warning by the acting Sgt. of Arms before any disciplinary action is taken.
ARTICLE VI. FINANCES AND ASSETS
Section 1. The Fiscal Year: The Fiscal Year shall be from March 1 to the last day of February of the next calendar year.
Section 2. The Finance Board: The Finance Board shall consist of the Vice President of Finance who will chair, the President, and the Treasurer. The Finance Board will each year submit a recommended annual budget by the February Board meeting.
Section 3. Examination: The Finance Board will conduct a formal examination of the books each year by the last day of February.
Section 4. Member Dues
(A) Annual Dues: The annual dues shall be all-inclusive for membership. Dues are due January 1 and delinquent March 1 of each year. All new members shall pay the entire annual dues; however, those who join after September 30 shall be credited as paid for the next calendar year. (B) Dues for Honorary members: Honorary membership carries no obligation whatever to the member. These members are not assessed dues and have no rights such as voting or holding office. (C) Individual Annual Dues: The annual dues shall be $25.00 for an individual membership. (D) Couple Annual Dues: The annual dues shall be $40.00 for a legally married man and woman. (E) Special Category Membership Dues: The annual dues shall be $10.00 students under 21 years of age. (F) Sustaining Membership Dues: The annual dues shall be $100.00 for members who wish to be sustaining members.
ARTICLE VII. ARTICLES AND BYLAWS
Section 1. Amendments: These Bylaws may be amended by a majority vote of the Board of Directors at any meeting for which proper notice was given.
Section 2. Parliamentary Authority: Robert's Rule of Order, Newly Revised shall govern this Association in all cases to which they are applicable and which are not inconsistent with these bylaws.
Section 3. Bylaws Compliance:
(A) Judicial Board: A Judicial Board consisting of the Vice President of Operations, the Secretary and a member who does not serve on the Board, but is appointed by the Board, shall be charged with ensuring adherence to the Articles of Association and the Bylaws, reporting violations to the Board, and recommending amendments and alterations. (B) Judicial Authority: Board of Directors shall retain final judicial and interpretive authority. (C) Compliance: All officers must become familiar with the provisions of these Bylaws to assure that they are in compliance.
Adopted the 30 day of July, 2009 in Post Falls, Idaho by the Board of Directors of the Kootenai County Reagan Republicans.
Amended in the Whole 27th day of March, 2010 in Coeur d’Alene by the Board of Directors of the Kootenai County Reagan Republicans.
Amended in part on January 22, 2011 in Coeur d’Alene, Idaho by the Board of Directors of the Kootenai County Reagan Republicans.
Amended in part on August 11, 2011 in Coeur d’Alene, Idaho by the Board of Directors of the Kootenai County Reagan Republicans.
Amended in part on January 28, 2012 in Post Falls, Idaho by the Board of Directors of the Kootenai County Reagan Republicans.
BYLAWS OF THE KOOTENAI COUNTY REAGAN REPUBLICANS-AMENDED 1/28/12.